How to Find Out What to Charge Per Hour

A simplified solution for entrepreneurs, businesses and agencies of all sizes.

How to Calculate Your Hourly Rate

One of the most crucial aspects of running a successful business is determining the appropriate hourly rate to charge your clients. This not only helps you cover your expenses but also ensures you make a profit. While there are various methods to calculate your hourly rate, some can be quite complicated and time-consuming. In this article, we’ll walk you through a traditional approach to figuring out what to charge per hour and then introduce a game-changing solution: MyOverhead.

Traditional Approach: The Step-by-Step Method

Step 1: Calculate Your Total Expenses

Begin by calculating your total expenses, which include both fixed and variable costs. Fixed costs are expenses that remain constant, such as rent, insurance, and salaries. Variable costs change depending on your business’s output, such as raw materials, utilities, and commissions.

Step 2: Determine Your Desired Profit Margin

Next, decide on your desired profit margin. This percentage represents the amount you wish to earn over and above your total expenses. For example, if you aim for a 20% profit margin, it means you want to make an additional 20% on top of your costs.

Step 3: Calculate the Total Hours Worked

Estimate the total number of hours you and your employees work annually. This figure will help you determine your hourly rate based on your expenses and desired profit margin.

Step 4: Calculate Your Hourly Rate

Now, divide your total expenses by the total hours worked. This will give you the hourly cost of running your business. Then, add your desired profit margin to this figure to determine your ideal hourly rate.

For example, let’s assume your total expenses are $100,000, and you work 2,000 hours a year with a desired profit margin of 20%. Your hourly cost would be $50 ($100,000 ÷ 2,000), and your hourly rate would be $60 ($50 + 20%).

While this method can provide accurate results, it can be quite complex and time-consuming, especially for businesses with fluctuating costs or multiple revenue streams.

MyOverhead: The Simplified Solution

Introducing MyOverhead, the ultimate software solution that streamlines the process of calculating overhead and determining hourly rates. This innovative tool is specifically designed to help businesses accurately assess their costs and desired profit margins in a user-friendly manner.

With MyOverhead, you can:

✅ Easily input your fixed and variable expenses

✅ Set your desired profit margin

✅ Automatically calculate your ideal hourly rate

MyOverhead takes the guesswork out of determining your hourly rate, providing a straightforward solution that allows you to focus on what truly matters – running your business.

Easily Calculate (all) your Business Hourly Rates...


All Overhead Costs Including Rate Per Hour, Percentage of Labor and Annual


All Break-Even Costs Including Rate Per Hour | Week | Month | Annual and Sales Revenue


All Labor Burden Costs Including Rate Per Hour, Percentage of Labor and Annual


All Business Numbers can be broken out by Divisions | Crews | Departments or any way you Require.


All Profit margin totals, annual, percentages and the most important, your profit per hour rate


How much you need to charge per hour to recover all operational costs with your profit margin included

Get started today in three simple steps


Start with Entering Info

Import your Profit & Loss Statement from your accounting system or simply enter from our questionnaire or data entry form


Allocate your Costs

Allocate all your costs into the correct division of your company so our system can determine your exact cost and rates


Adjust to Ensure Profits

Our system will show you exactly which services or products are profitable and what price points are needed if they are not

The MyOverhead calculating system works for all business types...

No matter what business type you are in, will work for your company…
  • Service Based Businesses: Such as Contractors, Attorneys, Doctors, Dentists, Car Repair, Salons, Pet Groomers, Consultants, Accountants…and so many more!
  • Manufacturing Businesses: From Clothing, Chemicals, Meat Packaging, Steel, Paints, Rubber, Packaging…with so many more!
  • Retail Businesses: Including Large Retail, Mom & Pop Stores, Clothing, Sports, Hardware…and so many more!
  • Restaurants: All types from large to small, Individual locations to multiple, Bars, Buffets, Coffee Shops, Wine, Pizza Shops, Night Clubs…with so many more!

Let Me Show You How Simple It Is To Use The MyOverhead System...

“You Start by Entering your Company Data into our system and the process is Extremely Fast and Easy!!“…

Expenses is powerful enough to allow you to quickly enter your company’s expense data, yet simple enough you can plugin YOUR expenses or use our expense upload feature. Use your Profit & Loss Report from your accounting software or our simple questionnaire form if you don’t have up to date data or don’t use accounting software.

Eliminate all the Guessing in what you should or shouldn’t include in your numbers to Calculate your True Exact Overhead and Break-Even Costs“…

Employer Tax Share

Next you simply enter your company’s employer tax share into the system.

Your employer’s tax share is easily found online if you are unsure of the percentages you pay on each employee. Our system takes care of the rest of the calculations.

“You Don’t NEED to have any Experience in Accounting or be a Math Genius to Get your True Costs!”…


After entering taxes you then start Entering Employees which is fast and easy. You can enter your employees individually or download our template and upload all of your employees with just a click. Once uploaded, maintaining and keeping current only takes seconds.

“The system is completely Safe and Secure and we have been the Trusted Source for Businesses to Calculate True Overhead and Break-Even Costs Since 2001“…

Labor Groups

Next comes Labor Groups which is the heart of our system. Assign your employees to different labor groups and all of your business overhead and remaining numbers can be viewed by those labor groups. Create labor group divisions, crews, departments, sections or how ever you would like to see your numbers broken out. You can adjust the amount of expenses each group has applied to it by percentage or hours.

“The myOverhead System has reports that are Easy to Understand and used to Establish your Correct Pricing Structure for the Services and Products you sell“…

Summary Reports

View all of your numbers instantly, choose from the drop down view to see how each labor group stacks up against your overall company numbers. This makes it easy to determine each labor group, department, crews, etc… Overhead and Break-Even Costs. Once known, making pricing adjustments to ensure desired profit margins are reached is easily achieved.

“You will Use the Calculated Numbers the myOverhead system Reports Provide to Ensure you are Recovering all of your Operating Costs in your Pricing Structure“…

Overhead Reporting

With the Overhead Report your numbers are all broken out so you can see exactly what makes up your overhead costs for your company. You are able to also use the view drop down just like in the summary reports to see all your overhead costs for each labor group you create.

“Effortlessly Keep your Numbers Current because Updating your Data only takes Minutes to Apply Changes for your company”…

Break-Even Reporting

The Break-Even Report will display your numbers that make up your Exact Break_Even rate per hour. In the Summary report you can see your Break-Even numbers for each labor group you create. Use this number for every direct labor employee hour worked. This number will determine if you are charging the correct price for your services or products you sell.

“Updating your Data as your numbers change will Eliminate Profit Margin Erosion in your Business”…

Burden Reporting

With the Burden Report your numbers are all broken out so you can see exactly what makes up your labor burden costs for every employee. You are able to also use the view drop down just like in the summary reports to see all your burden costs for each labor group you create.

“After all your data is quickly entered, the System will Instantly Calculate your Numbers to reveal your Overhead Rate, Break-Even Rate and your Burden Costs for your Company”…

“Thank you Mark!

You and have absolutely been one of the best decisions I’ve made for my company! I have struggled trying to figure out my exact costs on my own for years and even after asking other contractors and my CPA, I received no real answers or a fix to my struggle. From an internet search I found your site and I was hopeful this was the answer I was looking for and signed up. I took the numbers your site showed me and applied them to my company immediately. The results from doing so had an immediate impact on my company’s profit margins and in less than a month my profits are now up 9% from the previous year.

"in less than a month my profits are now up 9% from the previous year"

The stress from the cost guessing game is now finally behind me. Thank you again and I hope anyone who is struggling with their business costs, pricing their services or profits not where they want them to be, should give your system a try. I am sure they will find the same success with it as I have. You’re a life ( business ) savior!”

Greg Blanchard

Greg Blanchard Electric
“I decided to give Mark a call from over four years ago and it truly has been one of the best decisions I have made for my business. If you are waiting and not sure about giving Mark and a try, you are making a big mistake. The piece of mind it brings you knowing you are covering all of your costs is beyond measure. I was able to increase my profits dramatically and now know whenever I stepped onto a project, I have covered all of my costs and I am making money. The training is straight forward and easy to follow. I am 100% satisfied with Mark and his team of professionals at and love knowing I am charging the right price and covering all of my costs.”

Kevin Skelton

Owner, KPS Plumbing

Start Calculating Your Business Overhead and Break-Even Costs Today

“I’m so confident you will see an immediate spike in your profit margins from knowing your exact overhead and break-even costs that we offer our 60 day 100% risk free guarantee”

Mark Lallemand

Founder of MyOverhead
Since 2001 | Celebrating 21 years
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